Everyone who has ever managed an event knows the importance of checklists. It is simply a list of necessary actions and steps that need to be taken while arranging a party. The event planner has to use this checklist as a point of reference while organising the event to ensure that everything necessary for the event has been done.
If you are responsible for corporate event catering, here is a checklist that you can use to effectively manage your next office party and make it a delight for all your employees!
The budget is the first thing that you need to decide when it comes to arranging an office party. The budgetary planning for the birthday of a staff member will be different than a large corporate party or Christmas bash. Your event budget will revolve around the number of people attending the party, decorations, food catering, activities, and whether any gifts are required or not. You can create a rough budget estimate of your event and make a list of things you will need.
Time, Venue, and Invites:
While planning your corporate event budget, you must also work to fix the best date and time for the event. You can use a company calendar tool or utilities like Doodle to have your colleagues inform you about their availability. According to this data, you can book a certain date for the event and inform everyone about it by sending timely invites. You must ensure to include all necessary information like dress code, timings, venue etc.
Corporate event catering is difficult due to a lot of reasons since attendees might have different food choices, allergies, etc. that need to be considered. Therefore, it is best to decide the menu from starters to platters, buffet, desserts, beverages, etc. with the help of a decent Melbourne corporate catering agency.
Event Supplies and Equipment:
Check the list that you made in the budgeting stage and re-check if you have projectors, screens, speakers, and all pieces of technical equipment that you need for this event. If you don’t already have them, discuss with the management if you want to hire or purchase these items.
Party Games and Fun:
Based on the nature of the event, you can include engaging and fun activities on your list. For this to work, you must add the information about it in the invitation itself. You must purchase necessary supplies for the activities you decide and keep updating your guest list accordingly.
Follow Up and Finishing Touches:
The final part of managing a corporate event and catering is to follow up with people from your guest list to ensure their presence. Also, test all the available equipment before the final event day.